Issue:

One employee punches in another employee who is not at work

Solution:

Biometric time clocks. Whether you utilize a clock that reads the employees' finger prints or the geometry of their hand, you can be sure it is the employee who clocks in.

Examples:

• HandPunch 3000

Issue:

Unexpected overtime costs you money. Whether it is due to one employee or the entire department, it affects your bottom line.

Solution:

A system that gives you timely labor information. If supervisor are able to see on Wednesday and Thursday which employees are approaching overtime, they can make informed decisions about when to send employees home.

Examples:

• Managing Overtime Costs 
• RentalMax Case Study

Issue:

Tracking of FMLA, especially intermittent leave, can be a burden and it is prone to abuse.

Solution:

Use a time system where employees can schedule FMLA time in advance, as well as knowing what has been used, when it was used and hours remaining will help.

Examples:

• Doctors Vision Care case study 
• Curbing FMLA Abuse 
• Tracking FMLA

Issue:

Government regulation of Fair Labor Standards Act requires employer to correctly classify employees, calculate overtime and overtime rate as well as to maintain records for a specified time.

Solution:

Use a time system that can be customized for your company. That allows the correct calculation of blended overtime rates and will maintain all worked hours and time cards in an easily retrievable format for years to come.

Examples:

• Trustworthy Timekeeping 
• Playing By the Rules 
• On The Clock

Issue:

Collecting punches and/or time from employees who are working away from your main site or where it would be difficult at best to place a time clock.

Solution:

Use a time system that allows employees to clock in using a land-line, cell phone or an app on a smart phone. With caller ID and GPS technology, you can control where they are when they punch or block them from punching until they are at a specific location.

Examples:

• ESS Mobile
• Telephone Time Tracking

Issue:

Getting data to flow from the payroll software to the time clock software may be a real challenge at times. The payroll department might have to enter employee information in both systems. They might also have to key the payroll hours and totals into both systems.

Solution:

Select a time system from a company that has the ability to interface with many payroll companies. This will allow the data from one system to flow to the other eliminating the need for double entry.

Issue:

You select a payroll company that offers you a good deal on your payroll and they also provide you with a time clock system. If you decide to decide to change payroll services, will you then lose all of your time and attendance records?

Solution:

Keep your payroll and time system separate, but integrated. Select a time system from a provider that will interface to any payroll company and you won’t lose your time and attendance records.

Issue:

Applying the PTO policy of the company can create may challenges for a payroll department. They must;

• verify that the accrual process is accurate. 
• make it easy for employees and managers to request and approve PTO. 
• ensure that employees are not paid more PTO than they have accrued. 
• be able to easily produce records of PTO time used by employees.

Solution:

Use a time and attendance system with a robust, accurate and proven accruals and employee leave management modules.

Examples:

• Accruals White Paper
• Leave Management

Issue:

Tracking of FMLA, especially intermittent leave, can be a burden and it is prone to abuse.

Solution:

Use a time system where employees can schedule FMLA time in advance, as well as knowing what has been used, when it was used and hours remaining will help.

Examples:

• Doctors Vision Care case study
• Curbing FMLA Abuse 
• Tracking FMLA

Issue:

Realizing that too many employees have called in sick or had an emergency to deal with and you don’t have enough employees to meet the productivity goals for the day.

Solution:

Use a time system that allows you to;

• see exactly who is not punched IN for the day shortly after the start of a shift. 
• with a single mouse click, display a list of employees not scheduled, their phone numbers and the number of hours they have worked so far in the week. 
• assign point values and disciplinary actions to schedule variances and absences.

Examples:

• Incidents Points
• Use Scheduling to Control Labor Costs

Issue:

Not enough time to track down supervisors to repair missing punches, determine if absent employees are paid PTO or unpaid time, calculate hours, check data accuracy and enter hours into payroll system.

Solution:

Use a time system that takes the burden off the payroll department by allowing the supervisors to;

• fix employee missing punches daily. 
• approve time off requests in advance. 
• credit sick or vacation time.

Examples:

• Carolina Urological Associates Case Study

Issue:

Collecting punches and/or time from employees who are working away from your main site or where it would be difficult at best to place a time clock.

Solution:

Use a time system that allows employees to clock in using a land-line, cell phone or an app on a smart phone. With caller ID and GPS technology, you can control where they are when they punch or block them from punching until they are at a specific location.

Examples:

• ESS Mobile
• Telephone Time Tracking

Issue:

Excessive tardiness, unplanned absences and leaving work early can effects productivity and employee morale.

Solution:

Use a time system that tracks exceptions to employee schedules and assigns point values to each occurrence. This ensures a fair and consistent disciplinary path for all employees eliminating any potential managerial bias.

Examples:

• Points and Incidents White Paper
• Manufacturers Industrial Group Case Study

Issue:

Applying the PTO policy of the company can create may challenges for a payroll department. They must;

• verify that the accrual process is accurate. 
• make it easy for employees and managers to request and approve PTO. 
• ensure that employees are not paid more PTO than they have accrued. 
• be able to easily produce records of PTO time used by employees.

Solution:

Use a time and attendance system with a robust, accurate and proven accruals and employee leave management modules.

Examples:

• Accruals White Paper
• Leave Management

Issue:

Employees coming to the payroll office for copies of previous time cards or asking questions regarding how much PTO they have remaining and when it was used.

Solution:

Use a time system that allows employees to securely view and print their own archived timecards, PTO balances and when they used PTO. ESS browsers can also be set to allow employees to view their current time card, schedules, request time off and even punch IN/OUT if you want them to.

Examples:

• Employee Self Service

Issue:

Getting data to flow from the payroll software to the time clock software may be a real challenge at times. The payroll department might have to enter employee information in both systems. They might also have to key the payroll hours and totals into both systems.

Solution:

Select a time system from a company that has the ability to interface with many payroll companies. This will allow the data from one system to flow to the other eliminating the need for double entry.

Issue:

Excessive tardiness, unplanned absences and leaving work early can effects productivity and employee morale.

Solution:

Use a time system that tracks exceptions to employee schedules and assigns point values to each occurrence. This ensures a fair and consistent disciplinary path for all employees eliminating any potential managerial bias.

Examples:

• Points and Incidents White Paper
• Manufacturers Industrial Group Case Study

Issue:

Applying the PTO policy of the company can create may challenges for a payroll department. They must;

• verify that the accrual process is accurate. 
• make it easy for employees and managers to request and approve PTO. 
• ensure that employees are not paid more PTO than they have accrued. 
• be able to easily produce records of PTO time used by employees.

Solution:

Use a time and attendance system with a robust, accurate and proven accruals and employee leave management modules.

Examples:

• Accruals White Paper
• Leave Management

Issue:

Tracking of FMLA, especially intermittent leave, can be a burden and it is prone to abuse.

Solution:

Use a time system where employees can schedule FMLA time in advance, as well as knowing what has been used, when it was used and hours remaining will help.

Examples:

• Doctors Vision Care case study 
• Curbing FMLA Abuse 
• Tracking FMLA

Issue:

Government regulation of Fair Labor Standards Act requires employer to correctly classify employees, calculate overtime and overtime rate as well as to maintain records for a specified time.

Solution:

Use a time system that can be customized for your company. That allows the correct calculation of blended overtime rates and will maintain all worked hours and time cards in an easily retrievable format for years to come.

Examples:

• Trustworthy Timekeeping 
• Playing By the Rules 
• On The Clock

Issue:

Employees coming to the payroll office for copies of previous time cards or asking questions regarding how much PTO they have remaining and when it was used.

Solution:

Use a time system that allows employees to securely view and print their own archived timecards, PTO balances and when they used PTO. ESS browsers can also be set to allow employees to view their current time card, schedules, request time off and even punch IN/OUT if you want them to.

Examples:

• Employee Self Service